Scale Your Research Site with Clinical Research Virtual Assistants and Coordinators

Remote, GCP-trained clinical research support and coordination across the full trial lifecycle, so your site can run more studies without adding overhead.

Understanding the Roles of a Clinical Research Virtual Assistant and Coordinator

A Clinical Research Virtual Assistant or Coordinator from Angel City VA is an experienced, GCP-trained research professional who supports your site remotely across the entire clinical trial lifecycle. Whether you’re an independent site, a principal investigator, a sponsor, or a CRO, our specialists integrate with your existing systems — CTMS, EDC, EMR/EHR, and eRegulatory platforms — to keep studies moving, documentation inspection-ready, and participants engaged, all without the cost and footprint of additional on-site staff.

Our specialists are matched to your needs by functional strength. You can engage support across one area or many — from patient recruitment, to study coordination, through study close-out.

Patient Recruitment, Engagement & Retention and Visit Coordination

Conduct participant outreach, pre-screen candidates, schedule visits, and improve enrollment and retention through reminders and follow-up.
Guide participants through study procedures, visit expectations, and the informed consent process.
Coordinate telehealth and decentralized (DCT) visits, including eConsent, study apps, connected devices, and bilingual participant support.
Support on-site visits by assisting staff with protocol-required procedures and documenting activities in electronic systems.
Coordinate telehealth and decentralized (DCT) visits, including eConsent and study apps.
Support on-site visits by guiding staff and documenting activities in electronic systems.

Data, Documentation & Regulatory.

Enter and maintain data in CTMS, EDC, and other research systems; support query identification and resolution.
Organize and maintain source documentation so data stays timely, accurate, and audit-ready.
Maintain e-regulatory binders, essential documents, version control, and delegation logs; track license, certification, and training expirations.
Support submissions to sponsors, CROs, IRBs/ECs, and regulatory agencies.
Update and maintain EMR/EHR records in line with applicable privacy and regulatory requirements.

Study Operations, Compliance & Safety

Support study startup, site activation, investigator meetings, maintenance, and close-out, with operational trackers and milestone management.
Prepare sites and documentation for Site Initiation, interim/routine monitoring, and Close-Out Visits, and coordinate audit and inspection preparation.
Maintain investigational product (IP) accountability logs and deliver dosing, adherence, and e-diary compliance follow-up.
Monitor IP storage temperatures remotely, document logs, and escalate excursions per protocol.
Support timely logging of adverse events (AEs/SAEs) and safety-document distribution and acknowledgment tracking.

Business, Finance & Sponsor Relations

Source sponsor and CRO study opportunities and support feasibility-questionnaire responses and pipeline tracking.
Support clinical trial agreement (CTA) and budget drafting and negotiation, redline tracking, and milestone reconciliation.
Serve as a liaison across sponsors, CROs, and study stakeholders — scheduling, action items, and deliverable tracking.
Process participant travel reimbursements and stipends; support insurance verification and prior authorization.
Provide bookkeeping, invoicing, AP/AR, reconciliation, and financial reporting support. Collect and organize staff credentialing, onboarding, and compliance documentation.

Unlocking the Potential of Clinical Research Support and Coordination

Reap the Benefits and Discover Who Can Most Effectively Utilize Our Medical Virtual Assistant Services

Run more studies without adding headcount, office space, or onboarding overhead.
Keep e-regulatory documentation, e-source documents, and trackers continuously inspection-ready.
Reduce screen-fail and dropout rates with consistent recruitment and retention support.
Accelerate study startup and monitoring-visit readiness.
Engage support flexibly — one functional area or full-lifecycle coverage.

Independent research sites scaling study volume with lean staff.
Principal investigators who need coordinator-level support without a full-time hire.
Sponsors and CROs seeking reliable, GCP-trained site-side capacity.
Sites preparing for SIVs, interim monitoring, close-out, or audits and inspections.
Practices transitioning into or expanding their clinical research operations.

Why Choose Angel City VA?

Tailored Medical Virtual Assistant Solutions for Your Healthcare Practice

GCP-Trained & HIPAA-Certified

Every clinical research specialist holds completed, current GCP and HIPAA training and is familiar with ICH E6(R3) principles.

Research-Experienced Talent

Specialists bring 2–3+ years supporting trials, sites, sponsors, CROs, or healthcare organizations, with hands-on CTMS, EDC, EMR/EHR, and eRegulatory experience.

Personalized and Scalable

Engage one functional area or full-lifecycle support; scale up or down as your study pipeline changes.

Frequently Asked Questions About Our Virtual Medical Scribe Service

Helping you understand our services better for a well-informed decision.

Which clinical research functions can a Clinical Research Virtual Assistant or Coordinator support?

Across the full trial lifecycle: patient recruitment and engagement, visit scheduling, EHR/EMR and source data management, CTMS/EDC data entry, e-regulatory and e-binder support, quality assurance and monitoring-visit readiness, IP and patient compliance, adverse-event reporting, sponsor/CRO relations, contract and budget support, reimbursement and stipend study coordination, finance and bookkeeping, credentialing, and telehealth/DCT support. You can engage one area or many.

What qualifications and training do your clinical research specialists have?

Our specialists typically bring 2–3 years of clinical trial, site, sponsor, CRO, or healthcare experience and a medical or biopharmaceutical background. All complete and maintain current GCP and HIPAA training and are familiar with ICH E6(R3) guidelines, with hands-on experience in CTMS, EDC, EMR/EHR, and eRegulatory platforms.

Where is your clinical research talent based?

We recruit from a global talent network spanning the Philippines, Latin America, and Europe, selecting for research experience, English fluency, and current GCP and HIPAA credentials. Multilingual support is available.

How does a Clinical Research Virtual Assistant/Coordinator work with our existing site staff and systems?

Your specialist integrates into your existing workflows and platforms (CTMS, EDC, EMR/EHR, eRegulatory) and works alongside your on-site team; for example, walking on-site staff through protocol-required procedures and documenting visits in your electronic source systems as needed.

How do you handle data security and regulatory compliance?

Specialists complete GCP and HIPAA training, follow your site’s SOPs and applicable privacy and regulatory requirements, and operate on equipment meeting our security standards. Data-handling agreements (including any BAA) are scoped to each engagement.

What does the service cost, and how is billing handled?

Power Your Next Study with a Clinical Research Virtual Assistant or Coordinator

Join the independent sites, sponsors, and CROs scaling clinical research with Angel City VA.