Virtual Assistants for Clinical Research

Scale Your Research Site with Specialized Clinical Research Virtual Assistants

Hire remote GCP-trained clinical research support and coordination across the full trial lifecycle, so your site can run more studies without adding overhead.

Dedicated support for clinical research and clinical study lifecycle
HIPAA and GCP-trained virtual assistants who work under a signed BAA
Save up to 70% on employment costs with flexible, transparent support
Recruitment, scheduling, EHR/EMR, CTMS/EDC, coordination and more

Tell Us Where Your Clinical Research Team Needs Support

Share a few details and we’ll match you with GCP-trained support.

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Practice Name

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Primary Need

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GCP & HIPAA-Trained

HIPAA-Trained, BAA Signed

Specialized for CR

Save Up to 70% in Costs

Clinical Research Admin Support

Clinical Research VAs Support Every Stage of the Trial Lifecycle

A Clinical Research Virtual Assistant or Coordinator from Angel City VA is a GCP-trained professional who remotely supports every stage of the clinical trial lifecycle. Working within your CTMS, EDC, EMR/EHR, and eRegulatory systems, our specialists help keep studies compliant, documentation inspection-ready, and participants engaged—without adding on-site staff. Support is tailored to your needs, whether for a single function or the full study lifecycle—from patient recruitment to study close-out.

Conduct participant outreach, pre-screen candidates, schedule visits, and improve enrollment and retention through reminders and follow-up.
Guide participants through study procedures, visit expectations, and the informed consent process.
Coordinate telehealth and decentralized (DCT) visits, including eConsent, study apps, connected devices, and bilingual participant support.
Support on-site visits by assisting staff with protocol-required procedures and documenting activities in electronic systems.

Manage CTMS, EDC, and research system data, including query resolution.
Maintain source documents, eRegulatory binders, and essential study records.
Track compliance, licenses, certifications, training, and regulatory submissions.
Maintain compliant EMR/EHR documentation and regulatory records.

Support study startup, site activation, investigator meetings, maintenance, and close-out with milestone tracking.
Prepare sites and documentation for initiation, monitoring, close-out visits, audits, and inspections.
Maintain investigational product (IP) accountability, dosing, adherence, and eDiary compliance.
Monitor IP storage temperatures, maintain logs, and escalate protocol deviations.
Support timely AE/SAE reporting and safety document distribution and tracking.

Source sponsor and CRO opportunities, support feasibility responses, and track pipelines.
Support CTAs, budget drafting, negotiations, redlines, and milestone reconciliation.
Coordinate sponsors, CROs, and study teams by managing meetings, action items, and deliverables.
Process participant reimbursements, stipends, insurance verification, and prior authorizations.
Support bookkeeping, invoicing, AP/AR, reconciliation, financial reporting, and staff credentialing.

The Benefits

Unlocking the Potential of Clinical Research Support and Coordination

Reap the benefits and discover who can most effectively utilize our clinical research virtual assistant services.

Run more studies without adding headcount, office space, or onboarding overhead.
Keep e-regulatory documentation, e-source documents, and trackers continuously inspection-ready.
Reduce screen-fail and dropout rates with consistent recruitment and retention support.
Accelerate study startup and monitoring-visit readiness.
Engage support flexibly — one functional area or full-lifecycle coverage.

Independent research sites scaling study volume with lean staff.
Principal investigators who need coordinator-level support without a full-time hire.
Sponsors and CROs seeking reliable, GCP-trained site-side capacity.
Sites preparing for SIVs, interim monitoring, close-out, or audits and inspections.
Practices transitioning into or expanding their clinical research operations.

For Doctors, By a Doctor

Built by a Physician Who Has Conducted Over 80 Clinical Research Studies

Angel City VA was founded by Dr. Felix Sigal, a practicing physician and experienced clinical investigator who has conducted more than 80 clinical research studies over the past two decades. He built the virtual staffing model he wished more research teams had: HIPAA- and GCP-trained assistants who understand clinical research workflows, not a generic call center.

“After conducting 80+ studies, I’ve seen how much time teams lose to coordination and documentation. I built the support I wanted for my own research.”

Dr. Felix Sigal, Founder

GCP-Trained & HIPAA-Certified

Every clinical research specialist holds completed, current GCP and HIPAA training and is familiar with ICH E6(R3) principles.

Research-Experienced Talent

2–3+ years supporting trials, sites, sponsors, CROs, or healthcare orgs, with hands-on CTMS, EDC, EMR/EHR, and eRegulatory experience.

Lower Cost, No Added Headcount

Add flexible, HIPAA- and GCP-trained clinical research support without added headcount, office-space, equipment, or recruiting costs.

Personalized and Scalable

Engage one functional area or full-lifecycle clinical trial support; scale support up or down as your study pipeline changes.

Compare Your Options

The Real Savings of a VA vs. an In-House Hire

Outsourcing clinical research support cuts your hiring pressure and overhead while giving your study the dedicated administrative support it needs.

In-House Clinical Research Assistant

$60,000 / year,

Fully loaded: salary, payroll taxes, benefits, equipment, and office space.

Entry-Level Support

Starting at $10 / hour

All-in rates vary by role and expertise.

Save up to 70% on employment costs

Need	In-House Hire	Angel City VA
Recruiting time	Often slow	We'll connect you with qualified candidates
Payroll taxes/benefits	Practice handles	Reduced overhead
Office space/equipment	Required	Remote support
Medical workflow familiarity	Varies	Healthcare-focused candidates
Scalability	Harder to adjust	Easier to scale up or down
Cost	Higher employment burden	Save up to 70% on employment costs

Recruiting time

Payroll taxes/benefits

Office space/equipment

Scalability

Cost

How It Works

Get a Remote Clinical Research Assistant in 3 Steps

01

Schedule a Free Consultation

Tell us where your clinical study needs the most help: recruitment, scheduling, regulatory, CTMS/EDC, compliance support, or sponsor/CRO coordination.

02

Interview Matched Candidates

Review resumes and video introductions, then interview candidates who fit your study’s workflow and communication style.

03

Onboard Your VA

Your assistant learns and integrates into your existing workflows and platforms (CTMS, EDC, EMR/EHR, eRegulatory) and works alongside your on-site team.

Frequently Asked Questions

Common Questions About Clinical Research Virtual Assistants

Which clinical research functions can a Clinical Research Virtual Assistant or Coordinator support?

Across the full trial lifecycle: patient recruitment and engagement, visit scheduling, EHR/EMR and source data management, CTMS/EDC data entry, eRegulatory and e-binder support, quality assurance and monitoring-visit readiness, IP and patient compliance, adverse-event reporting, sponsor/CRO relations, contract and budget support, reimbursement and stipend coordination, finance and bookkeeping, credentialing, and telehealth/DCT support. You can engage one area or many.

What qualifications and training do your clinical research specialists have?

Our specialists typically bring 2–3 years of clinical trial, site, sponsor, CRO, or healthcare experience and a medical or biopharmaceutical background. All complete and maintain current GCP and HIPAA training and are familiar with ICH E6(R3) guidelines, with hands-on experience in CTMS, EDC, EMR/EHR, and eRegulatory platforms.

Where is your clinical research talent based?

We recruit from a global talent network spanning the Philippines, Latin America, and Europe, selecting for research experience, English fluency, and current GCP and HIPAA credentials. Multilingual support is available.

How does a Clinical Research VA/Coordinator work with our existing site staff and systems?

Your specialist integrates into your existing workflows and platforms (CTMS, EDC, EMR/EHR, eRegulatory) and works alongside your on-site team; for example, walking on-site staff through protocol-required procedures and documenting visits in your electronic source systems as needed.

How do you handle data security and regulatory compliance?

Specialists complete GCP and HIPAA training, follow your site’s SOPs and applicable privacy and regulatory requirements, and operate on equipment meeting our security standards. Data-handling agreements (including any BAA) are scoped to each engagement.

What does the service cost, and how is billing handled?

Most sites pay a flat monthly rate that runs far below the fully loaded cost of an in-house hire, saving up to 70% on employment costs. You get an exact quote for your workload and engagement scope during your consultation.

Power Your Next Study with a Clinical Research Virtual Assistant or Coordinator

Join the independent sites, sponsors, and CROs scaling clinical research with Angel City VA.