Scale Your Research Site with Clinical Research Virtual Assistants and Coordinators

Remote, GCP-trained clinical research support and coordination across the full trial lifecycle, so your site can run more studies without adding overhead.

Understanding the Roles of a Clinical Research Virtual Assistant and Coordinator

A Clinical Research Virtual Assistant or Coordinator from Angel City VA is a GCP-trained professional who remotely supports every stage of the clinical trial lifecycle. Working within your CTMS, EDC, EMR/EHR, and eRegulatory systems, our specialists help keep studies compliant, documentation inspection-ready, and participants engaged—without adding on-site staff.

Support is tailored to your needs, whether for a single function or the full study lifecycle—from patient recruitment to study close-out.

Patient Recruitment, Engagement & Retention and Visit Coordination

Conduct participant outreach, pre-screen candidates, schedule visits, and improve enrollment and retention through reminders and follow-up.
Guide participants through study procedures, visit expectations, and the informed consent process.
Coordinate telehealth and decentralized (DCT) visits, including eConsent, study apps, connected devices, and bilingual participant support.
Support on-site visits by assisting staff with protocol-required procedures and documenting activities in electronic systems.

Data, Documentation & Regulatory.

Manage CTMS, EDC, and research system data, including query resolution.
Maintain source documents, eRegulatory binders, and essential study records.
Track compliance, licenses, certifications, training, and regulatory submissions.
Maintain compliant EMR/EHR documentation and regulatory records.

Study Operations, Compliance & Safety

Support study startup, site activation, investigator meetings, maintenance, and close-out with milestone tracking.
Prepare sites and documentation for initiation, monitoring, close-out visits, audits, and inspections.
Maintain investigational product (IP) accountability, dosing, adherence, and eDiary compliance.
Monitor IP storage temperatures, maintain logs, and escalate protocol deviations.
Support timely AE/SAE reporting and safety document distribution and tracking.

Business, Finance & Sponsor Relations

Source sponsor and CRO opportunities, support feasibility responses, and track pipelines.
Support CTAs, budget drafting, negotiations, redlines, and milestone reconciliation.
Coordinate sponsors, CROs, and study teams by managing meetings, action items, and deliverables.
Process participant reimbursements, stipends, insurance verification, and prior authorizations.
Support bookkeeping, invoicing, AP/AR, reconciliation, financial reporting, and staff credentialing.

Unlocking the Potential of Clinical Research Support and Coordination

Reap the Benefits and Discover Who Can Most Effectively Utilize Our Medical Virtual Assistant Services

Run more studies without adding headcount, office space, or onboarding overhead.
Keep e-regulatory documentation, e-source documents, and trackers continuously inspection-ready.
Reduce screen-fail and dropout rates with consistent recruitment and retention support.
Accelerate study startup and monitoring-visit readiness.
Engage support flexibly — one functional area or full-lifecycle coverage.

Independent research sites scaling study volume with lean staff.
Principal investigators who need coordinator-level support without a full-time hire.
Sponsors and CROs seeking reliable, GCP-trained site-side capacity.
Sites preparing for SIVs, interim monitoring, close-out, or audits and inspections.
Practices transitioning into or expanding their clinical research operations.

Why Choose Angel City VA?

Tailored Medical Virtual Assistant Solutions for Your Healthcare Practice

GCP-Trained & HIPAA-Certified

Every clinical research specialist holds completed, current GCP and HIPAA training and is familiar with ICH E6(R3) principles.

Research-Experienced Talent

Specialists bring 2–3+ years supporting trials, sites, sponsors, CROs, or healthcare organizations, with hands-on CTMS, EDC, EMR/EHR, and eRegulatory experience.

Personalized and Scalable

Engage one functional area or full-lifecycle support; scale up or down as your study pipeline changes.

Frequently Asked Questions About Our Virtual Medical Scribe Service

Helping you understand our services better for a well-informed decision.

Which clinical research functions can a Clinical Research Virtual Assistant or Coordinator support?

Across the full trial lifecycle: patient recruitment and engagement, visit scheduling, EHR/EMR and source data management, CTMS/EDC data entry, e-regulatory and e-binder support, quality assurance and monitoring-visit readiness, IP and patient compliance, adverse-event reporting, sponsor/CRO relations, contract and budget support, reimbursement and stipend study coordination, finance and bookkeeping, credentialing, and telehealth/DCT support. You can engage one area or many.

What qualifications and training do your clinical research specialists have?

Our specialists typically bring 2–3 years of clinical trial, site, sponsor, CRO, or healthcare experience and a medical or biopharmaceutical background. All complete and maintain current GCP and HIPAA training and are familiar with ICH E6(R3) guidelines, with hands-on experience in CTMS, EDC, EMR/EHR, and eRegulatory platforms.

Where is your clinical research talent based?

We recruit from a global talent network spanning the Philippines, Latin America, and Europe, selecting for research experience, English fluency, and current GCP and HIPAA credentials. Multilingual support is available.

How does a Clinical Research Virtual Assistant/Coordinator work with our existing site staff and systems?

Your specialist integrates into your existing workflows and platforms (CTMS, EDC, EMR/EHR, eRegulatory) and works alongside your on-site team; for example, walking on-site staff through protocol-required procedures and documenting visits in your electronic source systems as needed.

How do you handle data security and regulatory compliance?

Specialists complete GCP and HIPAA training, follow your site’s SOPs and applicable privacy and regulatory requirements, and operate on equipment meeting our security standards. Data-handling agreements (including any BAA) are scoped to each engagement.

What does the service cost, and how is billing handled?

Power Your Next Study with a Clinical Research Virtual Assistant or Coordinator

Join the independent sites, sponsors, and CROs scaling clinical research with Angel City VA.